When dealing with companies for the first time, it is understandable when it comes to sensitive information such as login access to key locations. This is not something unique and all companies should think carefully before just handing out login details. In our experiences, we’ve heard of some horror stories as websites have been deleted or to a degree held ransom. When it comes to sharing sensitive login details there are a few steps that can be taken to make things safer. In this article we will consider how to share access to contacts inside or outside your company.
LastPass Password Manager
Developer: LastPass
Platform: App Store, Google Play, Windows Store, Windows, Mac, Linux, web browser
LastPass is a password manager that provides a few options to share login details securely. Plans include a free plan, business plan, and a family plan. Passwords are shared by sending an invite to contacts by means of their emails. Once the invite has been accepted then your contacts can use your LastPass passwords which can be revoked at any time.
How to use LastPass:
- Go to LastPass.com
- Sign-up to a plan of your choice (Free Plan, Business Plan, Family Plan)
- After you login in, using the side navigation, go to All Items
- Click the Plus icon in the bottom right > Password > then enter a name, the URL, username, password > then click Save
- To share a Password, click on the Share icon > add an email address and enable/disable the password visibility
- The contact(s) you shared the Password will get an email which they will have to verify/accept the Password to be able to use it
- To unshare a Password, click on the Share icon and remove the contact(s) you no longer want to have access to the password
Temporary Login without Password
Developer: StoreApps
Platform: WordPress
The WordPress Temporary Login Without Password plugin gives more control when allowing access to your website. Often times businesses may add permanent user access without doing a clean-up after the support or projects completion. Allowing temporary access with this plugin ensures your users are kept clean removing access after the set expiry period of time.
How to use Temporary Login Without Password:
- Login to your WordPress website backend
- Go to Plugins > Add New > Search for Temporary Login Without Password
- Locate, install, and activate Temporary Login Without Password by StoreApps
- Go to Users > Temporary Logins
- On the Temporary Logins tab, click Create New
- Follow and complete the on-screen fields then press Submit
- Share the temporary login link with your contact
Activity Log
Developer: Activity Log Team
Platform: WordPress
Logs are important to have for websites with multiple users, more so with users that have allows back-end access for support or equivalent service providers. WordPress Activity Log allows you the control to easily review log events and user activities in the back-end.
How to use Activity Log:
- Login to your WordPress website backend
- Go to Plugins > Add New > Search for Activity Log
- Locate, install, and activate Activity Log by Activity Log Team
- Go to Activity Log > Activity Log
- Here you will be able to review activities of users
- The filter drop down menu or search feature helps to narrow down the logs for something more specific you may be looking for